Assignment of responsibilities "Purchasing". Template

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Function chartPurchasingFor the Purchasing corporate function, this template contains the matrix of a function chart (responsibility assignment matrix). The specific responsibility for 185 typical purchasing tasks is defined in the area of conflict between the purchasing department and the departments of a company that meet the company's requirements. Categories:

  • Strategic, planning and controlling tasks,
  • Tasks in overarching purchasing functions,
  • Preparation of purchase requisitions,
  • Conversion of purchase requisitions to vendor orders (with purchase requisition check and purchasing disposition, requests and invitations to tender for obtaining quotations, processing of quotations, complex condition negotiations, award decision after invitations to tender, purchase order tendering and transmission)
  • Monitoring of supplier orders,
  • Goods receipt and acceptance of services and
  • Verification of supplier invoices and settlement of payments

Used standard symbolism according to E (decision, approval, responsibility for results.), A (execution, implementation), M (participation in implementation), I (information right) and K ( monitoring). Various references are stored as cell comments. A check is integrated as to whether the essential responsibility specifications E and A have been made for the individual tasks.

This enables optimization approaches to be determined and information for job descriptions and process modeling can be provided in the extract. To concretize the task structure, the guidebook Task Analysis is recommended in the accessories.

Document data: Function diagram in MS Excel format, MS Word file "Notes on use", 350 kB

Accessories

Product Note Status Price
Responsibilities in the purchasing process. Management Guideline Responsibilities in the purchasing process. Management Guideline
199.00 € *
Systematic task formulation and analysis. Procedure process. Systematic task formulation and analysis. Procedure process.
69.00 € *
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